Cloud-based project scheduling software and other similar types of tools are popular today because these are the best way to measure efficiency and productivity in the workplace. This can include anything from smartphones, office ambient noise, and even work colleagues. When people aren’t efficient, work and productivity suffer tremendously. This, in turn, can adversely affect your bottom line. If you want to keep your office’s efficiency at top levels, you need to fight against distractions and implement effective practices. Here are the best things that you can do.
It might seem counter-intuitive to fight distractions by enforcing times where distractions are indulged in, but it’s a smart way to go. Some businesses feel that clamping down on their employees’ rest times and pushing them to work more is the way to go. Not only does this create an atmosphere of resentment, but it also tires people and slows them down. A better way to go is to enforce times of rest by stopping work and allowing people to relax. The trick here is to implement the end of such rest periods, so your people don’t get too comfortable.
Too quiet an office can make people feel tired and sleepy more easily. On the flip side, allowing them to play their music might mean distractions for other members of the team. Again, a middle ground is to set the music yourself. It’s a safe bet to go for classical or more relaxed music for most of the day. Pick slower tunes for the most part. You can upgrade to more upbeat and lively music later in the day when things are starting to get slow.
Use the Cloud
Another significant, modern investment in improved efficiency is to go for cloud-based software. One perfect example is a cloud-based project scheduling software that will allow your entire team to be appraised on their responsibilities for a specific project, as well as the time table when things need to be completed. This kind of software is accessible everywhere within your office network, so it can efficiently collate all needed information in one place. Also, you also have Cloud options for better document collaboration and other critical tasks around the office.
Finally, it always helps to offer your employees incentives for a job well done. Even something as simple as gift certificates to their favorite coffee spot can be a great reward. You should also consider larger prizes every month to inspire people to work harder and aim higher. Many companies like to offer trips or even extra money because that drives efficiency and productivity upwards. People like feeling that they’re valued. When you make them feel important to you, they are more likely to work hard out of gratitude.
There are two effective ways to increase efficiency and productivity. The first is to motivate your people. The second is to offer them the tools to make the job done quicker and better. Invest in excellent cloud software to ensure ease of collaboration.